The moving process involves many tasks and activities. It can last for weeks, even months. It’s often stressful and tiring, especially if you are moving your office. In that case, relocation doesn’t only involve moving possessions. It also includes moving the staff, expensive equipment, notifying your company’s partners. In addition, you have to be well organized so that the relocation doesn’t affect your daily activities and the company’s productivity. Office decluttering can greatly facilitate and accelerate the moving process. Read on and learn 10 tips that will make your company’s relocation a positive experience.
1. Think about what you really need when you start decluttering
Before you start packing, it’s necessary to go through all your items and organize them. Office decluttering starts with questions: Do I really need this item? Do I still use it? Get rid of the things you don’t need before you start packing. Don’t forget that the size of your move will determine the cost of it. This is particularly significant when hiring intrastate movers CA. So, consider whether your furniture fits into the new office and if it’s cheaper to buy some new items than to relocate the old ones.
2. Make an inventory list of all your items
Hiring reliable commercial movers CA is a crucial part of the moving process. Professional movers will not only transport your items, but can help you pack, label, and give useful advice. However, you should still create an inventory list that includes all your items – gadgets, equipment, furniture, paperwork, etc. This will be very useful in case something is lost or damaged. Don’t forget to take pictures of all your things. Also, an inventory list will be very useful when you start unpacking in your new office.
3. Deal with the cables patiently
Don’t freak out about the mess of cables under your desk. It’s possible to tame them, you just have to be patient and organized. In an office that has many computers, a hoard of cables and chargers is inevitable. Buy some cable boxes that will help you hide them.
4. Rent storage units if necessary
Renting a storage facility can be extremely helpful during the office decluttering process. If you don’t know where everything goes in your new office reliable storage service is exactly what you need. Store your furniture, paperwork, equipment and be sure they are safe and secure. Think about the shape and size of the storage unit – this will depend on the volume of your move. Your inventory list will help you determine this
5. Label your boxes properly
Labeling is an important part of the relocation. It greatly facilitates the unpacking process because all the important information is written on the box. This should include the content of each box, destination, handling instructions, etc. It’s important to know where everything goes so that you have easy access to the items you use the most.
6. Enlarge your workspace
If you have a lot of stuff and not enough workspace, think about ways to enlarge it. Most of your items probably won’t fit on your desk. That’s why you have to be creative and clever when organizing them. There are a few tricks that can help you. Use the vertical space you have to increase storage options. Raise your monitor, use the space under your desk, add some shelves on the wall. Use every inch of space you have in a cost-effective way.
7. Involve your staff in office decluttering and moving process
Remember that communication is the key to successful office relocation. Include your employees in the moving process and give them specific tasks. Everyone should understand the moving plan and do their part. The most important thing is to minimize the disruption and downtime to your business. That is why everyone should know what exactly they should do before, during, and after the move.
8. Do you need additional help with office decluttering?
Hiring a full-service moving company can save you a lot of money and valuable time. Well-trained professionals can handle a number of demanding tasks on their own such as furniture disassembly and reassembly, packing boxes and labeling them. This will allow you to focus your attention on some other priorities and have a less stressful relocation. With experienced movers, you can rest assured that your belongings are safe and handled with care.
9. Recognize when the work is done
It’s important to understand that at some point you have to stop worrying about office decluttering and organization. Not everything can be and stay spotless. At some point, things will start to pile up again. You can reorganize and clean your space every couple of weeks but don’t become obsessive with maintaining an organized space. It can start to affect your productivity and efficiency at some point.
10. Enjoy and celebrate a successful move
Once the moving process is successfully completed, it’s time to celebrate with your staff. Throw a welcome party at your new office as a “thank you” to your employees. Relocation can be a tiring experience for everyone involved. This party can be a great opportunity to relax and enjoy your new space.
Managing an office relocation can be a huge endeavor. It involves many tasks, demands a lot of time and patience. The key to a successful move is a good plan and proper preparation. Hiring a reliable and experienced company is the first step. Good movers will pack your items and valuable equipment properly and transport them safely into your new office. It’s useful to create a moving checklist so that you stay organized and on track. The most time-consuming part of the move is probably office decluttering. It’s important to go through all your things, organize them and get rid of the unnecessary items before you start packing.