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Commercial moving checklist

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If you are planning an office relocation bear in mind that this process can be stressful and time-consuming. It can greatly affect your daily activities and tasks. Also, relocation can affect your company’s productivity and have a negative financial effect. That is why it’s important to have a solid plan and create a commercial moving checklist. This will give you a clear idea about what you should be doing before, during, and after the move. Remember that the moving process doesn’t start on a moving day but weeks, even months before. Office moving won’t influence your daily routines if it’s well-planned. As you know, in the corporate world time is money. So, do your homework and have an organized and stress-free relocation.

Hire reliable movers for commercial moving

The main priority when planning an office relocation is to minimize disruption. That is why it is crucial to hire reliable and well-trained professionals. They will facilitate and accelerate the relocation. Are you planning to downsize or move into a bigger office? Regardless of the size of your move, Mod Movers are a great choice for your commercial moving. An experienced moving company will provide a full-service move. This includes packing services, labeling moving boxes, transport, and unpacking.

If you are planning commercial moving, hire reliable movers.
Reliable and experienced movers will ensure a stress-free commercial moving.

Although moving offices can be a challenging task, professional movers will move your possessions smoothly and stress-free. If you are not sure how to find a good moving company, ask friends or family for a recommendation. Also, browse the Internet, check specialized websites, read previously submitted comments about a company and reviews. This will enable you to find a company that fits your budget and needs.

Determine if you need moving insurance

If you are planning commercial moving, you are probably thinking about buying moving insurance. Even the most experienced movers cannot predict some events or prevent accidents. The basic insurance that most moving companies offer is released value protection. It is included in the original cost of the move but provides minimal coverage. Released value protection is set at 60 cents per pound per article. That means that the actual value of your belongings isn’t covered by this pre-determined compensation. If movers damage your items during the move, they will weigh them and you will probably receive just a small part of the value.

Do you need additional insurance?

On the other hand, if you are moving valuable equipment, electronics or machinery it is recommendable to buy additional insurance. Full value protection guarantees that the company will provide compensation for the full value of your items. If your possessions are damaged, ruined or lost in transit, the company has three options. It can repair the item, replace it with a similar or same item or compensate for its current dollar value. Bear in mind that some companies don’t accept the responsibility for the protection of items of extraordinary value. This is why it’s important to check your particular company’s policy on moving insurance.

Notify your employees and the company’s partners about your plans

Don’t forget that you should include the employees in the process and notify them what exactly will be their job in the relocation. Organize a meeting with your staff and make a to-do list. Explain how the moving process will work and make sure everyone understands all the details. Delegate tasks such as finding reliable storage services in Monterey or California in general and notifying the company’s partners about these changes.

Organize a staff meeting
Make sure that your employees understand their tasks regarding the relocation

Also, update information on the website, social media, business cards, etc. Communication is the key when it comes to office relocation and making sure that employees complete their tasks.

Add an inventory list to your commercial moving checklist

Hiring professional movers will greatly facilitate and accelerate the moving process. You don’t have to worry about packing, labeling, gathering boxes and supplies. However, you should still prepare an inventory list once you decide which items you are going to bring with you. This should include furniture, appliances, gadgets, computers, paperwork, etc. This can be particularly useful when unpacking your things in the new place. Of course, the inventory list should include a floor plan of the new office. Creating a list of all your belongings can be useful in case something gets lost or damaged. Make sure to take pictures of all the items as well.

Celebrate and enjoy

Once you move into the new office, take some time to relax and enjoy it. Moving a business can be a tiring and stressful experience for everyone involved. Even though you have made an excellent commercial moving checklist for your local or long distance move. It might be a good idea to throw a welcome party at your new office as a “thank you” to your employees. It would be an opportunity for everyone to hang out, talk, and get accustomed to the new place.

commercial moving checklist - Throw a welcome party after the relocation.
Organize a party to celebrate a successful commercial moving

This doesn’t have to be a big, expensive party, but a relaxed business event. In this way, you can celebrate your previous successes and get excited about the things that await in the future.


Organizing a successful move can be a time-consuming and demanding process. This is particularly true if it’s a commercial moving. Then you have to think about many segments. This includes moving all the stuff, expensive equipment, notifying the company’s partners, etc. The imperative is, of course, to minimize disruptions to your staff and downtime to your operation. The best way to stay organized and on track is by creating a commercial moving checklist. This will give you a clear idea of what you and your employees should do, how to delegate tasks and manage office relocation. The most important thing is to hire reliable and experienced movers. A good team of professionals will transport your belongings safely. Also, they can give you valuable advice, pack and protect your things.

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