How far in advance to hire commercial movers in California?

Moving is something that ought to be thought out and planned as soon as possible. The sooner you start preparing for the move, the easier the process is going to be. Furthermore, if you plan on hiring professional movers, like Monterey Peninsula movers, you need to know when to schedule them. For instance, if you are planning to relocate during late spring/summer, you will need to make sure you schedule your relocation in advance. During this period, the peak season for relocation starts. This is the time where most relocations occur. Therefore, the moving companies will most of the time be unavailable for hire. We discuss when you should hire commercial movers in California, to ensure you have a positive relocation experience. Knowing how to organize your time is the key to a successful relocation and we will help you achieve it.

What to know before you hire commercial movers in California?

When you hire a moving company or services, like long-distance movers California, you will have two types of movers: commercial movers and residential movers. Commercial movers, the ones we will talk about today, are the type of movers that help you relocate your office. On the other side, residential movers help you relocate your household. As you will probably relocate your office during this period, you need to be sharp and not waste any time. Luckily, the moving company can help you with that. However, that will mostly depend on how you organize your time and how you prepare for the move.

a woman trying to hire commercial movers in California after doing research on her laptop
The complexity of the move, as well as the season in which you are moving, are important factors to consider

The main reason why you should be ready for this move is that you want to avoid any downtime for your company during this relocation. That can severely damage your business in terms of profit and reputation. When running a business, that is a big no.

Is it peak season?

The first thing you need to be aware of is peak season. As we mentioned in the introduction to this article, the peak season is the time of the year when moving companies are the busiest. Usually, this period begins in May and lasts until September. During this time, a lot of people and businesses relocate, and hiring a moving company then would be harder than usual. Therefore, it is very important that you have figured out when you are going to move. By knowing that, or having a general plan of the relocation, you can easily communicate with the moving company and come to an agreement. Not to mention that moving during the peak season will cost you more than during the rest of the year. Moving during peak season is advisable only if you are in a rush to relocate and have no other options.

Know the costs, as well as your budget

If you want to hire commercial movers in California during peak season, for example, you need to be aware of the expenses. Moreover, regardless if it s peak season or not, knowing how much you spend is very important. Spending more money than you needed will damage your business plans and create a deficit.

a woman counting money after calculating the budget
Your business will probably have some financial losses during this move so try to minimize the ones you create when moving it

When you move a business, you should expect to have certain losses. However, having a bad organization during the move can create more expenses and might lose more of your time. Only when you organize everything will you be able to have an effortless office move. Here are some things you should calculate in your expenses:

  • The moving service fees
  • Renting a storage unit if needed
  • Insurance during the move
  • The rent of your new office space
  • The utilities

Calculate your budget and expenses for that month. That way, you can be ready for the things to come and not get caught by surprise by certain expenses.

When should you hire commercial movers in California?

Now that you know what to prepare for and what to expect, you need to know how far in advance you need to hire the moving company. Furthermore, as you know that moving peak season means having a hard time finding and scheduling available movers. Nonetheless, let us discuss that.

If moving during peak season

In case you decide to relocate your office during peak season, you will need to announce it at least 2 months before you plan to move out. Namely, this time is enough to prepare everything you need for the relocation. Moreover, deciding on a moving date is of utmost importance prior to communicating with the companies. So, plan everything out and contact the moving company as soon as you know all the details and when you want to move.

The complexity of the relocation is important

Because you are moving an office, it usually means that you have sensitive equipment to move around. This also translates into how far in advance you have to notify the moving company. For example, the moving company needs to know what items they are working on.

an office with desks and office equipment
The more complex and sensitive the items you move are, the more time the moving company will need to adequately prepare

This is because they have to determine the proper equipment they need to use and the number of people they need to work on the project. So, if you have a lot of sensitive equipment from the office you want to move, notify your company at least a month and a half prior to the moving date.

When is the best time to hire commercial movers in California – the bottom line?

Basically, the sooner you contact the moving company – the better. In most cases, having a two-month prior notice and communication with the company will be enough to get you going. Moreover, know that the more time you give yourself to prepare for the move, the easier the move will be. Therefore, it is no problem if you schedule movers one month before the move as well. However, it will give you less time to properly prepare for it.

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